Recording and Photography Policy

 

In accordance with our culture of academic integrity and respecting the rights of copyright owners, recording by any means including, but not limited to photographing, audiotaping, videotaping, screen capturing, and/or screen recording of any presentations or sessions at or during any ARVO Meeting is only allowed when a poster or presentation displays the icon indicating photography/recording of the material is permitted.

Presenters may display an icon to indicate to the audience whether or not photography/recording of the poster or presentation is permitted. Presenters have been provided with a digital graphic image to incorporate into their slides. Printed images are available to affix to posters or displays. If no icon or image is attached to a poster or paper slide, the default assumption is “No photography is allowed”.

All attendees are expected to adhere to this policy. Violators of the policy risk confiscation of their equipment and/or dismissal from the Meeting as deemed appropriate by ARVO.

---

Photography guidelines and best practices

 

Photography by individuals for personal use and for social media is allowed at social events, in the Exhibit Hall and public spaces throughout ARVO Meetings is permitted. Additional uses of photography at ARVO Meetings are permitted as of October 2024 with the following guidelines:

1. Photography for personal and social media use is permitted throughout ARVO meetings, including paper and poster sessions, lectures and keynotes.
2. Attendees are expected to honor the preference of any presenter who has indicated “no photo.” ARVO will enforce this expectation. If no icon or image is attached to a poster or paper slide, the default assumption is “No photography is allowed”.
3. The presenter must be identified by name when a photograph of the presenter, presenter’s slides or poster is shared on social media or elsewhere.
4. Attendees must be respectful and considerate of others. Do not use flash, block attendees' view of presenters when capturing photos, or otherwise disrupt presentations.
5. Photographs of individuals under 18 years of age without explicit verbal or written permission of a parent or guardian are strictly prohibited.
6. Because attendees often come in and out of the room during sessions, we recommend that presenters affix the photo image provided by ARVO on all slides to ensure that attendees are aware of the author’s preference.

Download	Download

Questions about this policy can be directed to media@arvo.org.

Last updated October 2024