ARVO Annual Meeting Satellite Symposia Policy

 

Background

The ARVO Board of Trustees has recognized that Annual Meeting attendees seek to maximize their educational opportunities and fulfill their professional responsibilities while at a location with so many of their colleagues.

Definition of Satellite Symposia

Satellite Symposia are non-ARVO-sponsored scientific/educational programs that offer educational content through presentations, lectures, posters, etc. including CME and non-CME-accredited activities. ARVO Annual Meeting attendees may attend Satellite Symposia, but Satellite Symposia are not planned or sponsored by ARVO.

Scheduling of Satellite Symposia

Satellite Symposia are non-ARVO-sponsored scientific/educational programs that offer educational content through presentations, lectures, posters, etc. including CME and non-CME-accredited activities. ARVO Annual Meeting attendees may attend Satellite Symposia, but Satellite Symposia are not planned or sponsored by ARVO.

General Guidelines

• Requests for Satellite Symposia must be made through the ARVO Satellite Symposia request form, available by September 1 of the year preceding the Annual Meeting.
• There is a fee to organize a Satellite Symposium in conjunction with the ARVO Annual Meeting. The request will be forwarded to a hotel once the fee has been paid.
• Satellite Symposia should be held in hotels that are part of the official ARVO housing block.
• Satellite Symposia will not be listed in Annual Meeting-related publications.
• ARVO will not endorse or financially support scientific meetings other than those organized or cosponsored by ARVO.

Breach of Policy

Failure to adhere to the policy may result in refusal to allow a company or group the opportunity to exhibit or hold symposia, meetings, or other events in ARVO-controlled meeting facilities in current year or a specified number of future years

Revised and Approved: ARVO Board of Trustees, August 2024

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